Begin Your Cloud Transformation
Tell us about your business and we’ll put together a tailored plan across cloud, security, and managed services.
Talk to an Expert
Share your current setup and goals with a certified Rudra Digital Excellence consultant, no commitment required.
Get a Tailored Proposal
We map the right mix of Google Workspace, AWS, security, and managed services to your business.
Onboard & Migrate
Our team handles migration, training, and change management so your transition is smooth and secure.
How the Engagement Works
What happens from first contact through to handover.
Step one: the discovery call
Thirty minutes, no preparation needed. We ask what you run today, what is not working, and what is driving the change. Cost pressure, a failed audit and an acquisition all lead to different recommendations, so we would rather understand the reason than assume it.
Step three: migration and handover
We prepare, run a coexistence period so no mail is lost, then cut over. Staff get short training tailored to what actually changes for them. You receive runbooks and admin documentation so you are not dependent on us to understand your own environment.
How long the whole process takes
For under 200 users, plan on two to three weeks from signed scope to cutover. Larger estates and those with heavy compliance requirements take longer. We give you a date range at the plan stage and tell you what would move it.
Step two: the written plan
You get a document, not a slide deck. It sets out the recommended platform, the migration sequence, what we would fix first, what can wait, and a fixed price. If parts of your current setup are fine, the plan says to leave them alone.
What your cloud transformation costs
Migration is quoted as a fixed fee against user count and data volume. Ongoing managed services are quoted monthly against headcount and the level of cover you need. Licences are billed at reseller rates. All three are shown separately so you can see what you are paying for.
What we need from you
One decision-maker who can approve the plan, DNS access, and a named internal contact for user questions during the cutover week. That is genuinely it. We handle the rest.
Getting Started FAQ
Questions people ask before booking a consultation.
What happens after I submit the form?
A consultant replies within one business day to arrange a short discovery call. No sales sequence, no automated drip. If you asked a specific question in the form, the reply answers it directly.
Can you work with our existing IT team?
Yes. Many clients keep internal IT for daily user support and use us for the specialist layer: migrations, security hardening, automation and out-of-hours cover. We define the boundary in writing so nothing falls between the two teams.
Do you help with security during the transformation?
Yes, it is part of the migration rather than a separate project. Email authentication, access control and endpoint policy are configured as we go, following industry best practices to help protect client data.
Am I committing to anything by starting?
No. The consultation and the written plan are free and carry no obligation. You are free to take the plan to another provider. Some people do, and that is fine.
Which platform will you recommend?
Whichever fits how your teams already work. Collaboration-led organisations usually suit Google Workspace. Existing Windows estates often stay on Microsoft 365. Infrastructure workloads typically land on AWS or Google Cloud.
What if we need to pause partway through?
Migrations get paused for budget cycles, acquisitions and audits. We design the sequence in stages so it can be halted at a stable point rather than mid-cutover, and resumed without redoing work.
Planning Your Cloud Transformation
How we sequence the work, train your team and check it actually worked.
Why businesses begin a cloud transformation
The trigger is rarely technology for its own sake. It is usually a failed security review, a licence renewal that came in higher than expected, an acquisition that left two incompatible mail systems, or a team that has outgrown consumer-grade tools. Each of those leads somewhere different, so we start by asking which one applies.
What a cloud transformation changes day to day
For most staff, less than they fear. Mail, calendar and files look familiar. What changes is behind the scenes: single sign-on, enforced device policy, sensible sharing defaults and backups that are actually tested. We keep visible change small on purpose, because visible change is what generates support tickets.
Sequencing the work
We do identity first, then mail, then files, then endpoints. That order exists because each stage depends on the one before it. Migrating files before identity is settled creates permissions problems that take longer to unpick than the migration saved.
Training and adoption
Training is short, role-specific and delivered close to the cutover so it is still fresh. Finance staff get different training from field engineers. We also leave written guides in your own environment so new starters are not dependent on remembering a session from months ago.
Measuring whether it worked
At thirty days we review ticket volume, licence utilisation and any incidents. Under-used licences are removed so you stop paying for them. If something is generating repeat tickets, we fix the cause rather than closing the tickets faster.
What happens if you outgrow the plan
Headcount changes, acquisitions happen and requirements shift. Agreements are reviewed rather than locked for years. If you need less cover than you are paying for, we will tell you and reduce it.
Your Migration Checklist
What we need, who needs to be involved, and what your team will actually notice.
Before the call: nothing
You do not need to prepare. No audit, no inventory, no diagram. We ask the questions and do the digging. People often delay getting in touch because they think they need to tidy up first. You do not.
Access we will need later
To migrate, we need DNS access and admin rights on the current platform. You keep control of both. Credentials can be time-limited. We document every change we make so you can see exactly what was altered and why.
What your staff will notice
Less than you expect. Mail, calendar and files look familiar. Passwords may change once. Some sharing settings become stricter. We keep visible change small on purpose. Visible change is what generates support tickets.
The first thirty days after
We watch ticket volume closely. Repeat questions point to a training gap, so we fix the training rather than answering the same thing twice. At thirty days we review licence use and remove anything nobody touched.
What we ask on the first call
How many people work there. What email and file systems you use now. What is not working. Whether anything has a deadline, such as a renewal or an audit. That is usually enough for a first recommendation.
Who from your side needs to be involved
One person who can approve the plan. One person who can answer user questions during cutover week. That is the minimum. Larger organisations often add a comms lead to handle internal messaging, which helps adoption.
The cutover weekend
Most cutovers happen over a weekend. Mail is delivered to both systems during the switch, so nothing is lost. Staff sign in on Monday with their mail already there. An engineer is on call all weekend and through Monday morning.
If the timing is wrong
Budget cycles, audits and acquisitions all delay projects. We build the plan in stages so it can pause at a stable point. Pausing does not mean starting again. The work already done still stands.
Understanding Cloud Transformation
What it means in practice, and how to size it for your team.
A cloud transformation without the jargon
Cloud transformation sounds larger than it is. In practice it means moving mail, files and identity to a platform you do not maintain yourself. Then tightening security and removing the tools you no longer need.
Sizing your cloud transformation
A 50-person cloud transformation takes two to three weeks. A 500-person one with compliance requirements takes months. We give you a date range at the plan stage and tell you what would move it either way.
Cloud transformation without downtime
Mail runs through both systems during the switch. Files are copied, verified, then cut over. Staff keep working. The only visible moment is a single sign-in on Monday morning.
Start small if you prefer
You do not have to do everything at once. Many clients start with email, prove it works, then move files and devices later. A staged cloud transformation costs a little more overall but carries far less risk.
Quick Answers
Short answers to the things people ask first.
What does step one involve?
A short call. Thirty minutes. No prep needed from you.
How long until we go live?
Two to three weeks for most teams under 200 people.
What if we need to pause?
You can. The plan runs in stages. Work already done still stands.
Is the plan really free?
Yes. Take it elsewhere if you wish. Some people do.
Will we lose any email?
No. Mail runs through both systems during the switch.
Do staff need training?
A little. It is short and role-based. We keep change small.
Who needs to be involved?
One approver. One contact for user questions. That is it.
When do we pay?
After you accept a written scope. Never before.
More Quick Answers
Short answers to everything else people ask.
Can we talk before we commit?
Yes. That is the whole first step. No cost. No pressure.
Will our email address change?
No. Your domain stays the same. Only the platform behind it moves.
Can we keep our current phones?
Yes. Mail apps just sign in again. No new hardware is needed.
What if something goes wrong?
An engineer is on call all weekend. And on Monday morning.
How much does the plan cost?
Nothing. Take it to another firm if you like.
Do you need access on day one?
No. We only need access once you accept the plan.
What about old mail?
It moves with you. Nothing is deleted until you confirm.
Do you move shared drives?
Yes. Files and folder rights both move. We check them after.
Who writes the plan?
The engineer who will run the work. Not a sales team.
What is the first step?
Fill in the form. We reply within one working day.
Let's Build Your Cloud Transformation Roadmap
Fill in a few details and our team will reach out within one business day.